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Q: I'm trying to add a new insurance carrier and receive
the error message "DBFCMX/1021 Data width error". How do I recover
from this problem?
A: The original database structure
allowed for only 3 digits for the insurance carrier numbers, and your next
carrier would be no. 1000, so you’re getting an overflow error. Fortunately the system is designed
in a way that allows users to modify the databases themselves, in this
case by widening the relevant data fields.
To do this,
first do a “complete” PM/2 backup.
Then close PM/2 and get the appropriate DOS prompt, e.g.
C:\MGR>. Then type
in DBU [enter] to open the database utility. Press F2, Enter, scroll down to
MISC.DBF, and press Enter twice more. Press F3, Enter and scroll down to
REF_NO. Change the Width
entry to 4 (decimals 0) and press F4, Enter to save the change and confirm
with Y. Now press F2, Enter,
scroll down to PATIENTS.DBF and press Enter twice more. Press F3, Enter and scroll down to
FEE2. Change its Width entry
to 4 (decimals 0). Scroll
down to FEE3 and likewise change its Width entry to 4 (decimals 0). Press F4, Enter to save the change
and confirm with Y. Exit from
DBU by pressing Esc and confirming with Y. Now you are back at the original
prompt (C:\MGR> or whatever). Type
in
DEL MISC.CMX
[enter]
DEL PATIENTS.CMX
[enter]
Close
the DOS window and restart PM/2; you should now be able to enter up to
9000 more insurance companies without error.
Please note that in recent distributions of PM/2
for DOS (i.e. release 3.0 and above) the insurance carrier database
already contains this modification (i.e. the width of the field is already
set to 4 digits rather than 3) so that this problem cannot occur; but
users of release 3.0 and above who have upgraded from earlier editions may
still have the older database structure.
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